How do I create a staff rota?

Select the Rota Maker tool, click 'Add Shift', enter shift details, employee names, locations, and hours. Use different colors for employees or shift types to make the rota easy to scan, then download it.

Can I plan morning, evening, and night shifts?

Yes. You can configure active hours in the settings to cover morning, afternoon, and night shift durations, and use categories like 'Morning Shift' or 'Night Shift' to label them.

Can I use this rota maker for restaurants or retail teams?

Yes, it is designed exactly for retail outlets, cafes, restaurants, bars, security teams, and clinics. Use the template selector to load restaurant and retail rota presets.

#1 Business Rota Maker

Free Online Rota Maker

Make shift planning effortless for your business. Allocate staff schedules, track working hours, and download clean printable rotas. No subscription required.

No registration required 100% Free forever Export to PNG instantly

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08 AM

Evening walking

08:00 - 09:00

09 AM

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01 PM

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05 PM

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Why Use Our Staff Rota Builder?

Ditch the spreadsheets and quickly distribute hours to your team. Perfect for retail, hospitality, office staff, and healthcare.

Restaurant & Bar Shifts

Roster kitchen staff, waiters, hosts, and cleaning crew for weekend rush hours and dinner service.

Retail Staff Scheduling

Coordinate cashier schedules, sales associates, and inventory stocking shifts for physical store locations.

Healthcare Shift Roster

Design coverage charts for clinic receptionists, on-duty nurses, assistants, and resident practitioners.

Managing shift planning for my coffee shop used to take hours. With this rota creator, I layout employee schedules in minutes and text the PNG image directly to my staff.

Clara M.

Cafe Manager

Create a Staff Rota for Retail, Hospitality, Clinics, and Small Teams

The rota maker helps managers lay out weekly staff coverage without building a spreadsheet from scratch. It is useful for restaurants, cafes, retail stores, salons, clinics, offices, and service businesses.

Plan staff coverage clearly

Add employee names, shift times, roles, departments, and locations so everyone can see who is working and when.

Reduce rota confusion

Color-coded shifts make it easier to spot opening coverage, closing coverage, lunch rushes, handovers, and gaps in the rota.

Share a printable rota

Export the rota as a PNG and send it to staff, print it for a noticeboard, or keep it as a weekly planning reference.

How to Create Your Schedule

Our shared schedule engine allows you to format, customize, and output professional timetables in four simple steps.

1. Pick Grid Layout

Open the settings panel to define active workdays, configure AM/PM or 24-hour clocks, and set your starting/ending hours.

2. Insert Events

Click directly on the timetable grid cells or press Create to fill in course names, employee shifts, or study goals.

3. Style & Color

Inject beautiful color palettes and adjust font families (like Roboto Slab or Inter) to color-code and organize details visually.

4. Download PNG

Save your generated schedule securely as a high-resolution PNG image for easy printing, desktop backgrounds, or sharing with teammates.

Rota Creator & Staff Roster FAQs

Learn how to generate staff rotas and configure schedules for employee shifts.

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